Information Collection, Use, and Protection
Last Updated: January 2025
The International Operations & Oversight Protocol System (IOOPS) is committed to protecting the privacy and security of personal information provided by operational entities, stakeholders, and website visitors. This Privacy Policy outlines our practices regarding information collection, use, disclosure, and protection.
IOOPS collects information that you provide directly when:
This may include: name, organization affiliation, email address, jurisdiction, role or position, and inquiry or message content.
When you visit our website, we may automatically collect certain technical information including:
For entities subject to IOOPS oversight, we collect operational data necessary for coordination and compliance verification, including transit documentation, compliance certificates, verification records, and coordination acknowledgments in accordance with established protocols.
IOOPS uses collected information for the following purposes:
IOOPS maintains strict confidentiality regarding collected information. We do not sell, rent, or trade personal information. Information may be shared only in the following circumstances:
Operational data may be shared with relevant jurisdictional authorities as required for coordination purposes and in accordance with established protocols and mutual recognition frameworks.
We may engage trusted third-party service providers to support our operations (e.g., hosting, data analytics, communication services). These providers are contractually obligated to maintain confidentiality and use information only for specified purposes.
Information may be disclosed when required by law, legal process, or in response to valid requests by public authorities, including to meet national security or law enforcement requirements.
We may disclose information when necessary to protect the rights, property, or safety of IOOPS, our stakeholders, or others, including enforcement of our policies and investigation of potential violations.
IOOPS implements comprehensive security measures to protect information against unauthorized access, alteration, disclosure, or destruction:
While we implement industry-standard security measures, no method of transmission or storage is completely secure. We cannot guarantee absolute security but maintain ongoing efforts to protect information.
IOOPS retains information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.
Depending on your jurisdiction, you may have certain rights regarding your personal information:
You may request access to personal information we hold about you and request correction of inaccurate or incomplete information.
You may request a copy of your personal information in a structured, commonly used format.
You may request deletion of your personal information, subject to legal and operational retention requirements.
You may opt out of receiving non-essential communications by using the unsubscribe link in emails or contacting us directly.
To exercise these rights, contact our Data Protection Officer at: legal@ioops.org
IOOPS operates internationally and may transfer information across borders to our coordination offices and authorized jurisdictional partners. We ensure appropriate safeguards are in place through:
Our website uses cookies and similar technologies to improve functionality and user experience:
Required for website operation, including session management and security.
Help us understand website usage and improve performance (used with consent where required).
You can control cookie preferences through your browser settings. Note that disabling certain cookies may affect website functionality.
IOOPS services are directed to operational entities and professional stakeholders. We do not knowingly collect information from individuals under 16 years of age. If we become aware of such collection, we will take steps to delete the information.
IOOPS may update this Privacy Policy periodically to reflect changes in our practices, technologies, legal requirements, or other factors. We will notify you of material changes through:
Continued use of our services after changes indicates acceptance of the updated policy.
For questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:
Data Protection Officer
International Operations & Oversight Protocol System
Geneva, Switzerland
Email: legal@ioops.org
General Inquiries: infos@ioops.org
This Privacy Policy is governed by Swiss data protection law and applicable international data protection regulations. For jurisdiction-specific rights and requirements, please refer to your local data protection authority.